Rungstedgaard

Cancellation policy

CANCELLATION POLICY - CONFERENCES & MEETINGS

Up to 20 persons

  • Free cancellation when made 5 days prior to the meeting commencing.
  • Cancellations made later will be charged 100% of the contracted sum.

  
Up to 40 persons

  • Free cancellation when made 21 days prior to the meeting
  • Cancellations made 21-5 days prior to the meeting will be charged 50 % of the contracted sum.
  • Cancellations made any later will be charged 100 % of the contracted sum.

 
From 41 persons

  • Free cancellation when made 42 days prior to the meeting.
  • Cancellations made 42-21 days prior to the meeting will be charged 50% of the contracted sum.
  • Cancellations made 20-5 days prior to the meeting will be charged 75% of the contracted sum.
  • Cancellations made any later will be charged 100% of the contracted sum


The term cancellation means 100% cancellation of the reservation. We completely understand that you may need to make adjustments in the participants, hence it is possible to downgrade the numbers with up to 10% of the contracted sum at no extra cost, as long as we are told no later than 9 am of the last working day before arrival. 


CANCELLATIONS - PARTIES AND DINNERS

  • The cancellation deadline for  parties, with or without bedrooms is 2 months
  • When cancelling less than 2 months before arrival the charge is 20 % of the contractual sum. (The deposit is non refundable
  • When cancelling within the 2 month period the charge is 75% of the contractual sum
  • Cancellations made on the day of arrival and all ”no shows” are charged at full cost
  • A reduction of up to 10% in numbers according to the contract is accepted when made before 9 am on the last working day before arrival. Cancellations must always be made in writing.


CANCELLATION POLICY - HOTEL 

Individual reservation

  • The cancellation deadline for individual bookings of bed rooms is 12 o'clock Mid-day of the day of arrival
  • The cancellation deadline for bookings of 5-9 bed rooms is 8 days.
  • The cancellation deadline for bookings of 10 or more bed rooms will be viewed individually


Group reservation

  • The cancellation deadline for hotel groups using our bed room facilities is 6 weeks.
  • If cancelling within the 2 months period the charge is 75% of the contractual sum.
  • If cancelling less than 2 days before arrival the charge is 90% of the contractual sum
  • Cancellations made on the day of arrival and all "no shows" are charged at full cost

Cancellations made past the deadline and "no shows" will be charged at full cost.
Cancellations must always be made in writing to rec@rungstedgaard.dk. By the term cancellation we mean full cancellation, reductions, shortening of stay, change of dates and other changes relevant to the reservation.